Data Protection Officer Outsourcing
Delegate both individual and corporate responsibility for GDPR-compliance to licensed professionals from Data Privacy Office Europe.
Do you have these problems?
Fumbling through the dark because of inexperience?
Spending hours in attempts to make your business GDPR-compliant and still can’t distinguish the major objectives from the minor ones?
Spending hours and putting a lot of effort into each and every stage of the decision-making process?
Noticing that employees often put away personal data issues “for later”, due to the fact that they have their principal and usually more immediate work duties? And the DPO appointed from among the employees is not an exception?
Having a desire to appoint a DPO not just to keep the facade, but to do a great deal of work, making your company step by step GDPR-complaint?
Is your company under obligation to appoint a DPO (Data Protection Officer) in accordance with Article 37 of the Regulation, however there are no specialists with the respective competencies in the labor market?
The employee you trained to work with the Regulation is now quitting and moving to another company for a position with a bigger salary?
Having a concern that in case of a necessity to interact with the supervisory authority, there will be no employees in your company who are ready to take responsibility for GDPR-compliance?
When is there an absolute need for a DPO?
The Regulation prescribes to assign a DPO (Data Protection Officer), i.e. a person who bears responsibility for personal data protection in instances where your business entity, in the course of its work:
Handles a wide range of sensitive data
Works with large amounts of sensitive data, specifically health-related data, genetic and biometric data, information that can be used to reveal the individual’s racial or ethnic origin, political, religious or philosophical views.
Monitors data subjects on a large scale
Routinely and methodically keeps a look out for data subjects in high volumes, e.g. via CCTV-cameras, geolocation, or tracking.
A DPO will be able to maintain the business in the GDPR-compliant state in case:
A DPO is required to ensure that each and every personal data protection process within a business entity has its sole owner (process owner), who would direct the relevant activities of various departments and be held responsible for it.
Novel personal data-related processes and projects are being introduced.
The structure of the business entity is undergoing changes with the founding of new departments and units, affiliates and permanent establishments, where it is necessary to initiate personal data protection process anew.
New employees lacking special training may unknowingly break the Regulation.
A number of new Data Processing Agreements have been concluded with customers or contractors.
Become GDPR-compliant by entrusting our licensed professionals with the DPO duties to meet Article 37 requirements!
Difference between in-house DPO and DPO outsourcing
Having a highly qualified in-house DPOis alwaysadvantageous as far as DPO is:
Nevertheless, highly qualified DPOs to be hired are very rare. Some estimates suggest that it’s currently required to hire over 75,000 in-house DPOs in the EU only. The lack of licensed professionals is acutely felt even in Western Europe let alone countries outside the EEA.
For that reason, businesses frequently assign one of their employees to serve as a DPO, thus placing an extra burden on him/her/they, along with spending significant amounts of money and time on GDPR training courses, e.g. our GDPR Data Privacy Professional course.
There is always the risk that the DPO trained at your expense can go to another business entity, where he/she/they will be offered more favorable terms. It is also a widespread practice for a part-time DPO staff member to leave personal data tasks “for later”, as her/his/their principal work duties remain his priority.
Pursuant to the GDPR, the DPO duties can be outsourced.
Frequently, this is the most cost-effective solution, because you get an experienced and highly qualified specialist who can quickly make decisions on GDPR and be responsible for them.
Advantages of our Outsource
Our DPOs have international certificates
Under the requirements of Article 37 of the GDPR, Data Protection Officers shall possess particular professional qualities, comprising “expert knowledge of data protection law and practices”. DPOs of Data Privacy Office Europe are internationally certified: CIPP/E, CIPM, CIPT.
Our DPO team is located in 3 countries
Members of our team are fluent in 5 languages, for example Russian, English and German, and are also well acquainted with the specifics of the EU and CIS region.
Our specialists are experts in various fields
Acquiring the DPO outsource service from us provides you not only with one narrow specialist, but with an entire team. The expertise of our team in the fields of jurisprudence, cyber security, information systems development and software is always in demand with a sufficient number of business entities.
Our DPOs have a set of competencies in privacy, governance, IT
Given that the process of meeting the GDPR requirements can hardly be conducted without optimizing several company’s business processes, DPO must possess an infrequent range of competences in privacy, management, IT that our specialists do. For instance, Siarhei Varankevich has both certificates and experience of GDPR work, as well as European MBA and experience in running his own business.
We have built a solid experience in helping companies of different maturity and nature of business
We have worked with companies in various fields (banks, airlines, manufacturing companies, online shops, social networks, mobile application developers, IT startups, pharmaceutical companies, cloud services) established both in CIS region and within the EE.
Skills and knowledge
Our DPOs, taking part in international conferences and being members of the international network of experts, the International Association of Privacy Professionals, steadily improve their professional level and gain the best experience from around the globe.
How does it function?
The Regulation prescribes to appoint a DPO while the main activity of the business entity falls within Art. 37 of the GDPR, this is, basically, on a permanent basis.
Outsourcing contracts are usually concluded by us for a period of 1 or 2 years. And, later, they are renewed in case of such a necessity.
The need to enter into contractual relations for such a long period of time is due to the fact that the work of our DPOs usually starts with the alignment of your business with the requirements of the GDPR. Only this task could take some years, on the condition of strong cooperation by your staff. Hence, we encourage you to start an engagement with the “Full” service package.
Subsequently, a DPO will be rather helpful in instances of all the modifications in your business, e.g. when it comes to a new project, process or affiliate, new staff members or contractors. However, his/her/their engagement can be less sufficient, in that case, the amount of work hours can be reduced.
Familiarization with your businesses’ activities and audit of the ongoing situation. Assessment of the GDPR discrepancies (gap-analysis).
Aligning your business to the GDPR requirements to a sustainable level.
Sustaining the compliance level reached. Bringing into conformity of the incoming projects and processes.
We are here for you!
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