Data Protection Officer Outsourcing

Delegate both individual and corporate responsibility for GDPR-compliance to licensed professionals from Data Privacy Office Europe.

Do you have these problems?

Spending hours in attempts to make your business GDPR-compliant and still can't distinguish the major objectives from the minor ones?

Spending hours and putting a lot of effort into each and every stage of the decision-making process?

Noticing that employees often put away personal data issues “for later”, due to the fact that they have their principal and usually more immediate work duties? And the DPO appointed from among the employees is not an exception?

Having a desire to appoint a DPO not just to keep the facade, but to do a great deal of work, making your company step by step GDPR-complaint?

Fumbling through the dark because of inexperience?

Is your company under obligation to appoint a DPO (Data Protection Officer) in accordance with Article 37 of the Regulation, however there are no specialists with the respective competencies in the labor market?

The employee you trained to work with the Regulation is now quitting and moving to another company for a position with a bigger salary?

Having a concern that in case of a necessity to interact with the supervisory authority, there will be no employees in your company who are ready to take responsibility for GDPR-compliance?

When is there an absolute need for a DPO?

The Regulation prescribes to assign a DPO (Data Protection Officer), i.e. a person who bears responsibility for personal data protection in instances where your business entity, in the course of its work:

Handles a wide range of sensitive data

Works with large amounts of sensitive data, specifically health-related data, genetic and biometric data, information that can be used to reveal the individual’s racial or ethnic origin, political, religious or philosophical views.

Monitors data subjects on a large scale

Routinely and methodically keeps a look out for data subjects in high volumes, e.g. via CCTV-cameras, geolocation, or tracking.

A DPO will be able to maintain the business in the GDPR-compliant state in case:
  • novel personal data-related processes and projects are being introduced;
  • the structure of the business entity is undergoing changes with the founding of new departments and units, affiliates and permanent establishments, where it is necessary to initiate personal data protection process anew;
  • new employees lacking special training may unknowingly break the Regulation;
  • a number of new Data Processing Agreements have been concluded with customers or contractors.

A DPO is required to ensure that each and every personal data protection process within a business entity has its sole owner (process owner), who would direct the relevant activities of various departments and be held responsible for it.

In-house DPO

Having a highly qualified in-house DPOis always
advantageous as far as DPO is:
  • Fully conversant with the processes within the business entity.
  • Always in touch.
  • The DPO does not share any information about the internal processes outside the organization.

Nevertheless, highly qualified DPOs to be hired are very rare. Some estimates suggest that it’s currently required to hire over 75,000 in-house DPOs in the EU only. The lack of licensed professionals is acutely felt even in Western Europe let alone countries outside the EEA.

For that reason, businesses frequently assign one of their employees to serve as a DPO, thus placing an extra burden on him/her/they, along with spending significant amounts of money and time on GDPR training courses, e.g. our GDPR Data Privacy Professional course.

There is always the risk that the DPO trained at your expense can go to another business entity, where he/she/they will be offered more favorable terms. It is also a widespread practice for a part-time DPO staff member to leave personal data tasks “for later”, as her/his/their principal work duties remain his priority.

Let us imagine a situation when the information security specialist is entrusted with the DPO responsibilities. In such a case there is a high probability that such DPO above all will deal with the technical aspects of the information security, rather than inform the subjects about the business’s processings of their personal data. And what can be said with certainty is that such a specialist will fail to duly draw up such core documents as a privacy policy or a data processing agreement.

DPO outsourcing

Pursuant to the GDPR, the DPO duties can be outsourced.

Frequently, this is the most cost-effective solution, because you get an experienced and highly qualified specialist who can quickly make decisions on GDPR and be responsible for them.

Time-saving (an experienced DPO in 5 minutes will make a decision that incompetent employees can ponder for a month).

Assurance regarding the correctness of the decisions made (avoidance of errors and inadequate interpretations of the Regulation).

Preventing sanctions from the supervisory authorities (DPO possesses all the necessary skills and knowledge regarding communication with the authorities, the list of documents necessary for submission, even if the business has not yet fulfilled all the GDPR requirements).

Avoidance of challenges and expenses connected with the recruitment, customization and retention of the employee at the DPO position.

An external DPO is immune from any probable conflict-of-interest issues and does not lose a sense of objectivity.

It is not necessary to set up an individual workplace, to provide him/her with all the employment benefits and to integrate a new staff member to the cohesive work environment. The outsourced DPO will not take a vacation or a day off, he/she/they will not get a medical furlough.

Advantages of our Outsource
Delegate both individual and corporate responsibility for GDPR to licensed professionals from Data Privacy Office Europe.

Our DPOs have international certificates

Under the requirements of Article 37 of the GDPR, Data Protection Officers shall possess particular professional qualities, comprising “expert knowledge of data protection law and practices”. DPOs of Data Privacy Office Europe are internationally certified: CIPP/E, CIPM, CIPT.

Our DPO team is located in 3 countries

Members of our team are fluent in 5 languages, for example Russian, English and German, and are also well acquainted with the specifics of the EU and CIS region.

Our specialists are experts in various fields

Acquiring the DPO outsource service from us provides you not only with one narrow specialist, but with an entire team. The expertise of our team in the fields of jurisprudence, cyber security, information systems development and software is always in demand with a sufficient number of business entities.

Our DPOs have a set of competencies in privacy, governance, IT

Given that the process of meeting the GDPR requirements can hardly be conducted without optimizing several company’s business processes, DPO must possess an infrequent range of competences in privacy, management, IT that our specialists do. For instance, Siarhei Varankevich has both certificates and experience of GDPR work, as well as European MBA and experience in running his own business.

We have built a solid experience in helping companies of different maturity and nature of business

We have worked with companies in various fields (banks, airlines, manufacturing companies, online shops, social networks, mobile application developers, IT startups, pharmaceutical companies, cloud services) established both in CIS region and within the EE.

Skills and knowledge

Our DPOs, taking part in international conferences and being members of the international network of experts, the International Association of Privacy Professionals, steadily improve their professional level and gain the best experience from around the globe.

Our company is Nymity’s partner in CIS region.

Our consultants' work basis is a universally recognized Nymity Data Privacy Accountability Framework.

The key point among all mentioned above

Our specialists sincerely love and cheer for their work, in contrast to the employee who was appointed to deal with GDPR related issues and for whom this stuff is another "pain in the neck".

Consultants

How does it function?

The Regulation prescribes to appoint a DPO while the main activity of the business entity falls within Art. 37 of the GDPR, this is, basically, on a permanent basis.

Outsourcing contracts are usually concluded by us for a period of 1 or 2 years. And, later, they are renewed in case of such a necessity.

The need to enter into contractual relations for such a long period of time is due to the fact that the work of our DPOs usually starts with the alignment of your business with the requirements of the GDPR. Only this task could take some years, on the condition of strong cooperation by your staff. Hence, we encourage you to start an engagement with the “Full” service package.

Subsequently, a DPO will be rather helpful in instances of all the modifications in your business, e.g. when it comes to a new project, process or affiliate, new staff members or contractors. However, his/her/their engagement can be less sufficient, in that case, the amount of work hours can be reduced.

How does it function?

1
Phase 1

Familiarization with your businesses' activities and audit of the ongoing situation. Assessment of the GDPR discrepancies (gap-analysis).

2
Phase 2

Aligning your business to the GDPR requirements to a sustainable level.

3
Phase 3

Sustaining the compliance level reached. Bringing into conformity of the incoming projects and processes.

Work description

  • Design of the business’s GDPR-compliance plan and supervision of its implementation
  • Interaction with supervisory authorities in any country within the CIS region and the EEA
  • Consideration of communications from data subjects (complaints, requests, clarifications...) Assessment of the GDPR discrepancies (gap-analysis)
  • Processing activities roster management as required by Article 30 of the GDPR
  • Consulting and assistance
  • Constant renewal of policies and procedures for the protection of personal data
  • Preparation for certification prescribed by Art. 42 GDPR (after its introduction)
  • Design and renewal of relevant documentation and personal data protection policies
  • DPIA (Personal Data Protection Impact Assessment) for processes connected with risks
  • Management of compliance of external partners and contractors with the Regulation (vendor management)
  • Personal data violations management, as well as the management of notifications of both data subjects and supervisory authorities pursuant to Articles 33-34 of the GDPR
  • Providing advice and support

Application

When you complete the form, you will:
  • Have the opportunity to ask questions concerning data protection.
  • Discover if this product is right for your business or project.
  • Receive directions on cost, duration, and other details.

Please contact us to schedule an online meeting with a privacy expert!

P.S. Didn’t find anything that suited your needs on the site? Put a brief description of your situation into the “Comment” field. We are very flexible and offer personalized solutions.

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