Contrary to common belief, the GDPR is not aimed at imposing million-dollar fines on as many companies as possible. The GDPR gives individuals more control over their personal information and encourages businesses to treat data more carefully.
To comply with all the privacy rules, businesses must understand what information is collected, what happens to it, why it is being processed, and how long it is being processed. Essentially, you should be attentive to the flow of personal information as well as you are to monetary transactions. However, the accounting department should not be responsible for keeping track. The solution lies in a record of processing activities (hereinafter – RoPA) that must be maintained by each controller following Article 30 of the GDPR.
You will gain insight into the strengths and weaknesses of working on personal data protection, as well as learn about the gaps and potential growth opportunities. Furthermore, you will discover ways to fill them cost-effectively and in the most efficient way.
In order to comply with the GDPR, the RoPA must be in place. In the event when a supervisory authority approaches you, you will be able to provide reliable proof to them that your company complies with the rules imposed by the GDPR.
The RoPA is the easiest and most reliable tool you can use to implement GDPR rules. Besides enabling you to comply with the GDPR, it will also provide you with an overview of all processing operations of personal data. This document serves as an inventory, foundation, and reference for the privacy program of the company. If you order the RoPA from our company, we will provide you with guidelines on how to comply with the GDPR once the RoPA is created so that you can efficiently build your work on GDPR-compliance.
It is a table containing the following columns: 1) processing activities and the categories of personal data necessary for their implementation and 2) legal bases. There is also information concerning cross-border data transfers and, in some cases, the planned terms of deleting certain categories of personal data as well as a description of technical and organizational security measures. As well as many other things.
To identify processes where personal data are involved, the consultant conducts several online meetings, during which we can gather necessary information and also answer questions
Based on the information obtained in the interviews, the consultant organizes the flows of personal data, retention periods, purposes, and legal bases for processing, and describes the set of systems and contractors involved in the processing.
Then, the consultant explains in detail how the RoPA operates and makes further recommendations on what should be done for compliance with the GDPR.
Companies usually receive only a list of errors and as the result of the audit. By contrast, with RoPA, you will not only find out what errors in the processing of personal data were made, but you will also receive a completed RoPA, as well as recommendations for further steps concerning GDPR-compliance.
Identification of processes involving personal data.
Clarification of the categories of data processed.
Clarification of the categories of data processed.
Selection of relevant retention periods for processing.
Consultation with certified consultants in the field of data protection.
Development of company-specific guidelines for updating the RoPA.
A completed RoPA includes links between the tables. This makes it easy for you to set up a convenient display of what data, when, and in what information system should be deleted.
We will be happy to talk and schedule an online meeting with a privacy expert!
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