Agentic DPO: Autonomous Assistant for DPOs
Agentic DPO is a platform with autonomous AI agents that take over routine DPO tasks. The platform helps automate processes using built-in tools: collecting information about data processing, updating documents, conducting audits, and risk assessments.
The product is under development, stay tuned for updates!
Why do you need Agentic DPO?
Initially, Agentic DPO emerged as an internal product: we wanted to relieve our consultants from routine tasks on projects and built disparate automations for this purpose. But the deeper we dug into AI agents’ capabilities, the more clear it became: they can be useful not only to us.
Now our team is creating Agentic DPO as a unified platform that will help reduce the time DPOs spend on collecting data information, risk analysis, and updating internal documents. Using AI technologies, it maintains continuous compliance with personal data protection legislation and minimizes routine operations, leaving specialists more time for strategic tasks.
How Agentic DPO works: an example
Imagine that at one of the monthly meetings in your company’s corporate messenger, the onboarding of a new outsourced specialist who will help with personal data processing is being discussed. During the discussion, the DPO mentions that this is a new role that requires adding to the Record of Processing Activities (RoPA).
Here’s how Agentic DPO operates in this situation:
Step 1: Change Detection
When a new outsourced specialist is mentioned at the meeting, the system recognizes this as a potential change in data processing. The agent automatically analyzes the context: information about the external consultant, their role and responsibilities. It instantly connects this information with existing processes that may be affected and begins monitoring changes.
Step 2: RoPA Update
As soon as the agent detects new information, it immediately suggests adding this new process to the Record of Processing Activities (RoPA). The agent automatically fills in the required fields (for example, type of processing, legal basis, categories of processed data) and confirms the need to update the document. You don’t need to manually search for this information or analyze documents — the agent will do it all.
Step 3: Notification and Document Validation
After the RoPA updates are completed, the agent checks all data for consistency, verifying that there are no gaps or discrepancies. The system can automatically perform validation against previous versions of documents to ensure that updates comply with current requirements. The agent also notifies the team about the changes made and provides a brief report.
Step 4: Risks and DPIA (Data Protection Impact Assessment)
Next, the agent analyzes whether onboarding the new outsourced specialist creates additional data protection risks. If the process involves processing sensitive data or new categories, the agent automatically initiates the creation of a DPIA (Data Protection Impact Assessment).
Step 5: Policy Creation and Update
After all changes have been made to the RoPA and DPIA documents, the agent also checks the relevance of your data security policy and other internal documents. If updates are required, the agent automatically analyzes the changes and prepares a draft of new policies that correspond to the new process. These documents can be promptly sent for approval.
Step 6: Monitoring and Risk Management
Now that all documents have been updated, the agent continues to monitor changes related to this outsourced specialist. For example, if the working conditions with this specialist change, the agent will track these changes and promptly suggest updating documents, notifying you of any inconsistencies. The agent can also continue to monitor risks associated with this process and alert you to new threats.
What does this approach offer?
Automation
You don’t need to manually track changes or update documents. The agent does it.
Full Integration
Integration with systems such as MS Teams and Slack allows tracking risks and document changes in real time.
Accuracy and Compliance
All updates occur in real time and comply with legislation. The agent ensures compliance with all standards.
Adaptability
Support for multiple jurisdictions and the ability to adapt processes to local requirements.
Transparency
All changes are recorded, and you always know when and what data was updated.
Time Savings
The entire process from analyzing changes to generating updated documents takes just minutes, freeing up time for other important tasks.
Will be useful for
RoPA Automation (Record of Processing Activities)
You don’t need to manually track chanvges or update documents. The agent does it.
Risk Assessment and DPIA (Data Protection Impact Assessment)
The platform will generate a risk report with suggestions for minimization, as well as automate evidence collection.
Policy Updates and Change Tracking
The platform will monitor changes in legislation and company policy, automatically suggesting updates.
Adaptability
Support for multiple jurisdictions and the ability to adapt processes to local requirements.
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Frequently Asked Questions
Can I already use Agentic DPO?
Agentic DPO is still in development. If you want to receive notifications about the development progress and join the pool of beta testers when the product is ready, subscribe to our R&D team’s newsletter.
Will Agentic DPO support local laws such as GDPR, CCPA, and others?
Yes, our platform supports working with the requirements of various jurisdictions and can be configured to local laws and standards.
What systems will be possible to integrate with Agentic DPO?
You can integrate the platform with tools such as MS Teams, Slack, Notion, Confluence, and many others through API.
